Almost all organizations will ever run into the limitations of their ERP system. This is often not even due to the fact that it is an outdated system, but more because the system does not match the other systems and applications that are used within and outside the organization. And there are many…, in today’s digital world, an average company with 50 employees has to deal with hundreds of different systems and applications!

Replacement of the ERP system

When there are problems with the availability of data in an organization, the limitations of the systems used are often considered. Orienting towards a new system is often a logical next step. However, replacing a system that forms the heart of the organization is not an easy job and often leads to much higher costs than previously estimated.

  • To get a good picture of what is needed for a new system, it is important to map the business processes
  • In addition, it is necessary to look at what is missing in the current system
  • A project group must be put together
  • Budget must be determined
  • System and supplier selection etc… ..

And then there is also the difficult task of convincing current users that their trusted system must make way for something new that involves changes in processes.

The above is only about what is involved before the new system is purchased! Installing, testing, transferring data, training employees, putting them into use, etc. are all matters that also need to be arranged. All in all, a large project that costs a lot of money and time.

Taking a critical look at the current ERP system and other frequently used applications

Before looking too quickly at a completely new system, it is important to look at the business processes and the possibilities of the current systems.

  • Various databases

Nowadays it is almost unthinkable that there are business processes that are not supported with an automation program, such as accounting, sales, purchasing, engineering, production, assembly, warehouse management, service, etc. The more different systems there are, the greater the chance of different databases with overlapping data and inconsistent data.

  • Full use of the current ERP package

All these processes can be handled faster and more efficiently when they are supported by an integrated business information system, such as an ERP package. On average, however, companies do not use all the functionalities that such a system offers, and do not have all business processes combined in the same system.

A functionality that has been developed for a specific task or for a specific field in an ERP can often also be used in another field. For example, CRM that is intended for customers in most cases also offers excellent options for managing relationships with suppliers.

Companies often also use other systems, such as Word and e-mail, to record matters, such as agreements made with external parties, that can also be perfectly recorded in ERP.

  • Analyzing and deploying data

Furthermore, an ERP system is extremely suitable for artificial intelligence, data science modeling and predictive analytics. Take Available To Promise (ATP), a method to determine when the requested quantity of an item is available, whereby all kinds of influence factors are taken into account. This requires real-time data because processes can be delayed. Data science modeling is used, for example, to analyze buying behavior (market basket analysis) and to optimize stock. Predictive analytics makes it possible to predict which products will be sold when and in what quantities. Companies use different tools for analyzing and deploying data, so it is important that these can be integrated.

  • Management report

For many other processes, separate programs will always be required, but it is important that data is exchanged between those programs. Because the information from the business processes is linked and up-to-date, the management can be provided with reliable and up-to-date business information. As a result, the management has more control over the organization and can take strategic decisions based on this current data. Management is presented with a clear report as a basis for decision-making, based on information from every layer of the company.

Better utilization of current systems

By using an application integration solution such as Dovetail, all data from all used systems is available everywhere in real time.

Dovetail connects systems and applications in a network environment and with the outside world. Data starts from a starting point, is transported and transformed as usable data to the end point. This makes it possible to use all those different applications and systems, but the information in those systems is always up-to-date!

Most important benefits at a glance:

  • Not a high investment for a new (ERP) system
  • Only invest where it directly adds value to your own business
  • No extra costs for middleware, only purchase what is actually needed
  • Employees can continue to work with their trusted systems and applications
  • Good digital cooperation with cooperating internal and external partners (chain integration)
  • Overview of all interfaces in one overview
  • Maintain control over your application landscape and over where your business data ends up
  • Flexibility in adding and phasing out applications
  • Agile: processes can easily be optimized whenever necessary
  • Future-proof


Dovetail has realized links with the ERP packages listed below

Is the package you want not listed? Then contact us!